6 Tips for Making Your Customer Service Exceptional


Customer service is the support or helps you provide your customers when they encounter an issue with the service. Good customer service is considered essential for the healthy growth of any business, big or small. No matter what service you are providing, the first thing you want to make sure of is that your customers are satisfied with it.

If you want to figure out which providers are providing the best services, simply go and check their customer service reviews. This speaks a lot about the service itself. Take the example of internet service providers, they have become a huge part of our lives as the internet has become a necessity for us. AT&T customer service is ranked at #1 service in the U.S based on their customer satisfaction.

To consult their services all you need to do is call the AT&T customer service number and you’re good to go. This means if you are looking for a reliable internet service provider for your home then AT&T could be considered as an option because of the satisfaction rates their customers show. There are some basic tips you need to follow if you are running a new business and still looking for tips to improve your customer service.

Be available for your customers

The very first thing you need to make sure for having exceptional customer support service is to be available for your customers. Availability of the customer support staff shows how dedicated they are to help or support their customers in times of need.   Try to be available 24/7 and if you cannot possibly do that then mention on your online portals about the timing when your support service is active. You can also outsource the work to call center companies in the Philippines to help you with all-day and all-night customer support. This will minimize your company’s expenses and a better option than hiring another set of team to work on a graveyard shift.

The majority of the customers also interact using the internet so make sure you’re present online to address their issues. Hire a team or train a staff that is attentive and responsive to all the queries your customers might encounter. Because if a customer is left unattended then they might go for another service which will answer them. This lack of presence will only lose you a loyal customer.

Listen to your customers

Being a good listener is the key to good customer service. Listen carefully to what your customer is trying to tell and always listen to understand and comprehend the issue rather than just reply. Because when a customer feels heard then they feel respected and it is really important to make your customer feel respected.

Listening attentively to your customers will also help you grasp the actual problem they are facing so you can work to fix the actual problem.

Provide helping solutions

After you know what your customer is trying to tell you, proceed to provide helping solutions. The major reason for consulting customer service is that you want solutions to your problems or an answer to your queries.

So train your staff properly, provide them with all the information and product knowledge they need to know so if they encounter any customer with an issue they know the exact solution for their problem. Having a trained customer service staff will add so much more to your brand reputation as customers always remember how a brand responded to them.

Admit you mistakes

One thing many services and brands don’t realize is that the customer is always right. So if they are pointing out a mistake in your service this means that there must be some room for improvement. Accept your mistake, take accountability for where did you go wrong, and ensure your customers that you are going to work on it.

This gives the impression of a progressive approach from the service. Customers also feel good about the fact that you consider them right. Admitting your mistake is a humble gesture from customer support service and it should be trained to your staff to accept where they are wrong and apologize for it.

Do not over-promise

What customers hate about a brand or service is empty promises and over commitments. So try to stay true with your customers. Tell them the things as it is. Do not tell them that you are going to fix a problem in two hours when you know it is not going to take any time less than a day or two.

Empty promises will give your customers trust issues and they will not be comfortable with approaching you again for any issues. This will also ruin the reputation of your service as they will talk to other customers about how the service does not keep their word. So never make promises you can’t fulfill or give false hopes to the customers. Be honest as honesty is appreciated and encourages by everyone.

Reward your customers for feedback and reviews

Always ask your customers to leave reviews or feedback online. This will add more to the credibility of your service. Reward your customers for leaving feedback too. This way they feel appreciated and special. If you reach out personally to thanks them this will act as a grateful gesture from the company’s side.

Doing these small things will leave a huge impact on your service. It will give you a team of loyal and happy customers and will help your brand grow more successfully by leaps and bounds. Furthermore, when a new customer is searching for services online, they go for reviews and feedbacks from other customers, the very first thing. So positive feedback from your customers online will bring you so many new customers eventually too.

Wrapping it up

Good customer service should be the center of all you’re putting into your business or brand. If you don’t have your customers satisfied by your service then nothing else matters. By following the six simple tips given above you can make your customer service better and watch how your business grows with it.